As an event coordinator, you are responsible for planning and executing events to support the fundraising and outreach efforts of the organizations. This may include coordinating logistics, managing vendor relationships, and working with volunteers to ensure a successful event.
Requirements
Assist in scouting venues, ordering supplies, and coordinating catering for upcoming events.
Manage the "Run of Show" documents, ensuring every speaker, survivor spotlight, and activity happens on time.
Manage guest lists and RSVPs using [Eventbrite/Excel].
Oversee the registration table check-in process on the day of the event to ensure a smooth guest experience.
Act as a liaison between the organization and vendors (e.g. florists, rental companies) to ensure setup requirements are met.
Ensure corporate sponsors receive their promised recognition (signage placement, logo on screens, VIP table setup, etc.).
Assist in setting up decor to ensure the venue reflects our brand and honors breast cancer survivors.
Help create "Instagrammable moments" at events (photo booths, backdrops) to encourage social sharing.
Reliable transportation to attend events.
Qualifications Needed
Detail-Oriented: You are the type of person who makes lists for your lists.
Grace Under Pressure: Events can be chaotic. Someone who stays calm when the microphone breaks or the food is late.
Physically able to be on your feet during events and help lift/move boxes of supplies (up to 20-30 lbs) during setup/teardown.
Experience with ticketing platforms (Eventbrite, etc.) is a plus.
Strong organizational and time management skills, and excellent communication and interpersonal skills.
Availability: Must be available on evenings/weekends for planned event dates.